Hospitality and Outdoor
Starting Date: Nov / Dec 2026
Establishment: Game Lodge
Additional Benefits:
HousingMeals
Uniform
Provident Fund
Medical Aid
13th Cheque
Incentives
Other
Stores Administrator | Mpumalanga
Introduction
An established 5* private game reserve is seeking an organised and detail-focused Stores Administrator to support its purchasing and procurement function. The successful candidate will assist with daily stock administration, ordering, data capturing, deliveries and financial processing. They must also provide full operational cover when the Purchasing & Procurement Manager is on leave. The lodge is currently closed for refurbishment, offering the successful candidate an opportunity to contribute to accurate systems and stock controls ahead of its reopening in 2027.
Job Description & Requirements:
- Provide full leave cover for the Purchasing & Procurement Manager, including placing orders and completing daily administrative duties.
- Place orders for all stores and raise accurate purchase orders.
- Conduct preliminary stock counts and assist with monthly stock takes.
- Capture Lodge and Housekeeping requisitions and staff food allowances accurately.
- Process sales, post account payments, receipt goods and capture supplier invoices in Sage X3.
- Complete daily cash-ups and record stock purchases for the day.
- Assist with deliveries and verify quantities, pricing, quality, condition and expiry dates.
- Complete all relevant delivery-related health and safety checklists.
- Notify suppliers promptly of shortages, damages and incorrect deliveries.
- Reconcile supplier statements and accounts and investigate outstanding items.
- Capture monthly stock-take information and report stock variances, discrepancies and related concerns.
- Maintain and reconcile petty cash, ensuring supporting documentation is complete.
- Keep procurement records organised, accurate and audit-ready.
- A minimum of three years’ purchasing and procurement experience is essential.
- Extensive computer knowledge is essential, including Microsoft Excel, Word, Outlook, Internet and PowerPoint.
- Working knowledge of Sage X3 and HMS Infor is essential.
- Excellent spoken and written English is essential.
- Strong numerical ability, attention to detail and administrative accuracy are required.
- Candidates must be dependable, organised and able to work effectively in a remote hospitality environment.
- Own transport is beneficial. Candidates without transport must make their own travel arrangements.
- Please note that pets cannot be accommodated.
Package
- Salary: Basic monthly salary, to be discussed in the interview
- Accommodation: Live-in basic furnished accommodation, with possible sharing
- R2 614.00 food allowance over and above salary
- 50% company contribution towards Medical Aid after a successful three-month probation period
- 50% company contribution towards Pension Fund after a successful three-month probation period
- Share of guest gratuities upon the lodge reopening in 2027
- 1% company revenue gratuity upon the lodge reopening in 2027
- 20 annual bed nights for family and friends upon the lodge reopening in 2027
- Two free Virgin Active memberships after a successful three-month probation period
- Leave cycle: Four weeks on and two weeks off
- Permanent employment
