Hospitality and Outdoor
Starting Date: ASAP
Establishment: Game Lodge
Additional Benefits:
HousingMeals
Uniform
Other
Functions & Banqueting Coordinator | Brandfort | Free State
Introduction
An exciting opportunity is available for an organized and guest-focused Functions & Banqueting Coordinator in Brandfort. The successful candidate will coordinate functions and banqueting operations while also assisting as Manager on Duty for a quieter restaurant and providing operational support at reception. This varied position is suited to a hands-on hospitality professional who enjoys planning events, communicating with guests and supporting different departments. The coordinator will help ensure that every function is well prepared, professionally executed and followed through from the initial enquiry to final billing.
Job Description & Requirements:
- Must speak, write and understand Afrikaans – non-negotiable / essential
- Handle function, conference, event and banqueting enquiries professionally and promptly.
- Prepare function sheets, quotations, menus, schedules and event information.
- Coordinate function details with guests, management, kitchen, restaurant, housekeeping and maintenance teams.
- Confirm guest numbers, venue layouts, catering requirements, equipment and special requests.
- Conduct venue viewings and discuss suitable function options with prospective clients.
- Maintain accurate event calendars, booking records, deposits and payment information.
- Assist with the setup, execution and breakdown of functions and banqueting events.
- Monitor service standards during events and respond quickly to guest requests or operational concerns.
- Complete post-event follow-ups and assist with final accounts and feedback.
- Perform Manager on Duty responsibilities for the restaurant when required.
- Support restaurant service, guest relations, opening and closing procedures and operational checks.
- Assist reception with guest arrivals, departures, enquiries, reservations, telephone calls and general administration.
- Ensure clear handovers and effective communication between all operational departments.
- Maintain professional presentation, confidentiality and high standards of guest service.
- Previous hospitality experience in functions, banqueting, events, restaurant operations or front office is advantageous.
- Event coordination, sales administration and reception experience will be advantageous.
- Strong planning, organisation, communication and attention to detail are important.
- Candidates should be comfortable working flexible hospitality hours, including weekends, public holidays and overtime when operationally required.
- A practical, calm and solutions-focused approach is essential for managing changing event requirements.
- Computer literacy and experience using hospitality booking, point-of-sale or property management systems would be advantageous.
- The ability to work independently and contribute positively across departments is required.
Package
- Salary: R16 000 with overtime pay
- Accommodation: Live-in, single accommodation
