Hospitality and Outdoor
Conference Coordinator | Gauteng
Introduction
A renowned 4-star wine estate in Gauteng is seeking an experienced and highly organised Conference Coordinator to join its dynamic hospitality team. This exciting opportunity is ideal for a professional with a passion for event management, hospitality excellence, and creating memorable guest experiences. The successful candidate will be responsible for planning, coordinating, and executing conferences, corporate functions, workshops, and special events while ensuring every detail is delivered to the highest standard.
The Conference Coordinator will manage the entire event journey, from initial enquiry and planning through to successful event delivery. Working closely with clients, vendors, suppliers, speakers, and internal departments, the role requires excellent communication, organisational, and problem-solving skills. Attention to detail is essential, as the position involves coordinating venues, accommodation, catering, audiovisual requirements, event schedules, and supporting activities.
The ideal candidate will have experience within a 4-star hospitality environment and possess the ability to manage multiple events simultaneously while maintaining exceptional service levels. Strong budgeting skills, administrative competence, and the ability to remain calm under pressure are critical to success in this role. The successful individual will play a key role in ensuring conferences and events run seamlessly while exceeding client expectations and supporting the estate’s reputation for outstanding hospitality and event delivery.
Job Requirements
- Minimum 3-5 years’ experience within a 4-star hospitality
- Previous conference, events, or hospitality coordination experience.
- Matric / National Senior Certificate.
- Hospitality qualification advantageous.
- Valid driver’s licence and own reliable vehicle.
- Must reside within the Gauteng area.
- Willingness to work weekends, public holidays, and extended hours when required.
- Excellent organisational and planning abilities.
- Strong client service and relationship management skills.
- Ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal skills.
- Strong budgeting and financial administration skills.
- Attention to detail and problem-solving ability.
- Ability to work under pressure in a fast-paced environment.
- Proficiency in Microsoft Office Suite and event administration systems.
Job Description
- Coordinate and manage conferences, meetings, workshops, and events.
- Liaise with clients, vendors, venues, suppliers, and internal departments.
- Schedule speakers and panelists and coordinate accommodation arrangements.
- Arrange catering services and event-related supplies.
- Coordinate audiovisual, registration, facilities, and operational requirements.
- Assist with planning pre-conference workshops and supporting activities.
- Monitor event budgets and ensure cost control.
- Generate financial reports and ensure timely collection of payments.
- Manage event logistics and resolve issues efficiently.
- Develop contingency plans for potential event disruptions.
- Maintain vendor and supplier relationships.
- Ensure all event materials and resources are prepared on time.
- Oversee event execution to ensure a seamless guest experience.
- Support the delivery of exceptional hospitality and service standards.
Salary: R20 000 per month (Depending on Experience)
Start Date: ASAP
