New Vacancy – Executive Personal Assistant 
Luxury Hotel Group – Pietermaritzburg, Kwa-Zulu Natal 

To provide high level confidential support to the Chief Executive by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively 

Requirements 

• Grade 12:  

• Associate’s Degree (optional, but beneficial) in  fields such as business administration, office management, or communications will be an advantage 

• At least 3-5 years previous experience as a Personal assistant for a CEO 

• Strong communication skills, proficiency with office software (e.g., Microsoft Office) 

Description 

• Administrative support: Providing administrative support to the CEO, allowing him to focus on strategic direction  
  •    Scheduling: Managing the CEO’s calendar, appointments, meetings, and deadlines  
  •    Travel arrangements: Booking and managing travel arrangements for the CEO  
  •    Communication: Acting as the first point of contact for the CEO with internal and external clients  
  •    Documentation: Developing efficient documentation and filing systems  
  •    Presentations: Preparing presentations, reports, and briefs to assist the CEO in decision-making  
  •    Strategic involvement: Engaging in strategic involvement to contribute to the overall success of the organization 

• •    Ensure, compliance to Standard Operating Procedures for all areas. 
  •    Monitoring a reporting manager’s email and responding if required. 
  •    Preparing communications on behalf of a manager. 
  •    Answering phone calls. 
  •    Book and co-ordinate extensive travel and accommodation requirements for the CEO.  
  •    Attending internal and external meetings, preparing agenda’s, taking, typing and distributing meeting minutes, with follow ups as appropriate, ensuring          deadlines are adhered to 

• •    Maintain the strictest confidentiality at all times with regard to client, guest and personnel related matters 
  •    Be highly immaculately presented, professional in appearance, character and conduct 
  •    Put attention to detail in terms of content and accuracy of all correspondence and communication 
  •    Possess excellent interpersonal and communicative skills and an ability to integrate into all levels of the hotel and head office 
  •    Flexibility of job duties / attitude and hours is a must 
  •    Possess excellent organizational skills and have an extremely high standard of order and general office organization and neatness 
  •    Ensure punctuality at all times.     
  •    Demonstrate exceptional level of professionalism, maturity and emotional intelligence at all times. 

Package on offer 

• Salary is dependent on qualification and experience 

• Live Out  

Starting Date: ASAP 

To Apply: claire@hospitalityandoutdoor.co.za